Teachers Management

Oncord has developed a set of tools to allow teachers to autonomously update their own hours, mark presences/absences and generate their worked hours report. Teachers are also able to create, delete or update a course unit or schedule depending on the permissions you give them.

What we'll cover in this tutorial article:

How to give your teachers access to the teachers' portals?
What are teachers able to do in the teacher portal?
How to give/restrict permissions to professors?
How do I update teacher details for my teachers if I am an admin/course coordinator?

1. How to give your teachers access to the teachers portal?

Before giving your teachers access to the teacher portal, you have to update their login information (i.e emails and passwords).

Once the login information is updated, your teachers can access the teachers' portal here and let them login with the same e-mail and password you've set for them. (Teachers can then update their password by themselves on their first login)

Add the contact to the "Teachers" group to assign them as a Teacher in the system.

2. What can teachers do in the teacher portal?

Once they're logged in, teachers are able to preview the collective and private courses they are assigned to, the AF timetable, their schedule as well as their worked hours reports and their personal profiles.

In general, teachers are able to:

Create, Modify and Delete a Class Schedule

To create a schedule or a set of units click on "New Schedule Of Units". This will allow you to specify where and when your units will run.

In the example below, we are creating a schedule of units that will run every Wednesday and Thursday, from the 16th of June to the 29th of July from 5 am to 8 am.The assigned teacher is "Othmane Chaqs"and the units will run internally at the alliance in room C.

This automatically creates 14 units of 3 hours each.

Create, update and delete a single unit

To create a new unit, select the course you want to add the unit for then click on "New Standalone Unit".

This is often used when a teacher has missed a class, or if a class was cancelled because of holidays.

You can also edit or delete an existing unit by click on the "three dots " then "Edit unit" or "Delete Unit"

Clicking on "Edit Unit" will allow you to change the date of the unit, its start/end time and the location of the unit. Teachers are also able to add comments such as the lesson taught or the homework to-do.

Update students' presences/absences, write enrolment notes and send students e-mails from within Oncord

Teachers can update their own attendance status (present/absent), their availabilities for collective and private classes and their private information

3. How to give/restrict permissions to professors (only for collective courses only)

With Oncord, you're able to restrict or give permission to professors for all collective classes. Teachers will be able to act upon these permissions on the teacher portal and on the Oncord backend.

Some AFs have different teaching rules for different classes, for this reason an admin is able to restrict/give permission on a specific class, the short video below will show you how to do it.

You might have seen in the teacher portal tab the mentions "administering teacher" and "assigned teacher". There is not a real difference between these two, but they mainly work on depending on the AF use case. But generally speaking, an administering teacher could manage multiple courses at the same time and an assigned teacher can only manage the courses he has been assigned to as a teacher.

4. How do I update teacher details for my teachers if I am an admin/course coordinator?

Some directors or course coordinators sometimes prefer to update the teacher information themselves. Once you're logged in in your Oncord backend, you are able as an admin to update a teacher's information , availabilities and schedule. In addition to that you're also able to generate worked hours reports, add time worked for a teacher or mark the teacher as present/absent.